Bookings - New Microsoft 365 feature app that’s worth a look

Along with the name change from Office 365 to Microsoft 365, Microsoft has released a new feature that can be very useful. Bookings!

Bookings is an app that will allow you to share your calendar to avoid the “Oh, can you meet at this day and time?” “No, how about this day and time”. It’s a cycle many of us work through when you are trying to set up those all-important business meetings. It’s time to make it easier.

Bookings allows you to show only certain times you are available, or if you prefer, all your open time that is not currently scheduled in your Outlook calendar. This way, if you only want to accept meetings from 2 to 4 on Monday – Thursday, you can do that!

You can also schedule different kinds of meetings, from say a 10-minute phone call to an hour-long Zoom Meeting, and yes, you can put the meeting details into the schedule, so you don’t have to send the invite to the Zoom meeting separately!

To set up Bookings, you will need to login to your online Microsoft 365 account. From there, select Bookings from the app launcher and choose “get it now”. This will install it into your Microsoft 365 Account. From here, you will need to decide what type of meetings you want to have. Then configure them and you can put a logo or name on your Bookings page. Once you are all set up just share the link to your booking web page with those you want to schedule meetings. You can also put it in your email signature so potential appointments can access it whenever they need to.

Some of you may not like the idea of someone being able to “schedule you” but if you really think about it, when that contact reaches out. You want to make it as easy as possible for them to get in touch with you, meet you and close that deal, wouldn’t it be smoother and quicker if they could pick the time that works best for them?

As always, if you have any questions or need any IT or Managed Services assistance, please contact me at sales@acaciait.com or (520) 751-0888 and Ask for Greg

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Greg Durnan is the Owner/President of AcaciaIT and very active in the business community of Southern Arizona. One of the founding members of the Greater Vail Area Chamber of Commerce and Chairman of the Oro Valley Chamber of Commerce he is very concerned about the needs of businesses in Arizona. He also strives to educate clients on Computer and Network Security through Lunch and Learns, articles, and webinars.

On the weekends he enjoys spending time with his wife and son at their ranch in Vail and working with horses.